Calendar Time Slots in Live Video Interview Activities

The available time slots in your Live Video Interview calendar are based on 3 settings from your activity set up: 

  • Meeting duration
  • Meeting buffer
  • Meeting times

In this example, a meeting duration of 30 minutes and a meeting buffer of 15 minutes means that there will be meeting time slots every 45 minutes. Because our meeting times are set to start at 9:00AM, the first meeting time slot will be at 9:00AM, the next at 9:45, the next at 10:30, etc:

Because the meetings are set to end at 5:00PM, the last available time slot is at 4:30, which leaves enough time for one more 30 min meeting before 5:00.

You can adjust these time slots by adjusting either the meeting duration, meeting buffer, or both. For instance, if you want time slots to be available every hour, there are 4 different ways you could go about this:

  • Set the meeting duration to 15 minutes and the meeting buffer to 45 minutes
  • Set the meeting duration to 30 minutes and the meeting buffer to 30 minutes
  • Set the meeting duration to 45 minutes and the meeting buffer to 15 minutes
  • Set the meeting duration to 60 minutes and the meeting buffer to 0 minutes

Since each of these combinations is equal to 60 minutes, the meeting time slots will be available every hour. 

  • If you want these time slots to be available on the hour (ie: 9:00, 10:00, 11:00, etc), you would set your meeting times to start on the hour (ie 9:00)
  • If you want these time slots to be available on the half hour (ie: 9:30, 10:30, 11:30), you would set your meeting times to start on the half hour (ie: 9:30).
Note: once meetings have been scheduled, you can no longer adjust your meeting time slots.

It's important to note that the meeting duration setting does not impact the length of time that a meeting can run for: Live Video Interview meetings can run for as long as needed.

There are three places where the meeting duration setting has an impact outside of setting meeting time slots: 

  • the {meeting duration} dynamic value, which is used in the default text of the invitation to schedule a meeting for automatic scheduling:
  • the meeting scheduled notification:
  • and the calendar view:

While the invitation to schedule a meeting can be customized to remove the dynamic value, the meeting scheduled notification and the calendar view cannot be altered to remove the meeting duration

As such, if you’re making adjustments to your activity settings to create a specific calendar view, it’s a best practice whenever possible to set the meeting duration setting to the actual duration you want, and use the meeting buffer to change the view of available time slots in the calendar. This helps to ensure participants are clear on the length of the meeting they are expected to participate in. 

If the meeting duration setting must be adjusted from the actual desired duration, make sure to clearly communicate the actual meeting duration to your participants to avoid confusion. Here are a few ways to do so:

  • Customize the invitation to schedule a meeting to remove the dynamic value and replace it with the actual meeting duration;
  • Customize the meeting scheduled notification to add text providing the actual meeting duration;
  • Use the email broadcast function to contact your participants and inform them of the discrepancy.
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